Descripción de la oferta
About Usnove8 is a young tech company focused on mobile apps, from pet care to lifestyle. We build products that help people live, work, and connect in meaningful ways.Today, we explore new directions, experiment, and create meaningful digital experiences for people around the world. We care about what we build and how we build it, value fairness and trust, and believe that teamwork and curiosity help us move forward together.At nove8, we create and scale subscription-based mobile products that improve people’s lives and the lives of their pets.About the RoleWe are looking for a highly organized, proactive, and resourcefulPersonal Assistant / Executive Assistantto become a trusted right hand to a company leader.This role combinespersonal assistance, executive support, operations, calendar management, travel planning, and everyday administrative support in Spain/Catalonia .Your main goal will be to bring structure and clarity to a busy schedule, proactively solve day-to-day tasks, and make sure important things never get lost.What you’ll doPersonal & Administrative SupportHandle day-to-day administrative tasks in Spain and Catalonia.Book appointments with Extranjería, government institutions, clinics, and other organizations.Schedule medical, beauty, and other personal appointments.Support apartment and house rental searches.Book restaurants, hotels, tickets, transportation, and other services.Coordinate registrations for events, conferences, and activities.Communicate with service providers, agencies, clinics, lawyers, and local offices.Keep track of important documents, deadlines, renewals, and appointments.Executive SupportManage and organize the calendar.Schedule calls, meetings, and appointments across different time zones.Organize calls, prepare meeting links, and follow up when needed.Help prioritize tasks and make sure nothing gets missed.Support with research, vendor comparisons, and decision preparation.Travel & Everyday LifePlan and coordinate personal and business trips.Research and compare the best options for flights, hotels, transportation, restaurants, and activities.Support relocation-related tasks and local arrangements in Spain.Source and coordinate nannies, cleaners, and other household staff when needed.Proactively identify and solve everyday organizational challenges.What We’re Looking For2+ years of experience as aPersonal Assistant, Executive Assistant, Operations Manageror in a similar role.Excellent organizational skills and strong attention to detail.Fluent or strongEnglish .Spanish B2+or higher.Russian and/or Ukrainian — required.Strong knowledge of or hands-on experience with everyday administrative processes in Spain.Ability to confidently communicate with government offices, clinics, agencies, service providers, and other local organizations.Strong research skills and the ability to quickly find and compare the best options.Ability to manage multiple tasks, priorities, and deadlines simultaneously.High level of ownership, reliability, discretion, and responsibility.Proactive mindset — you don't wait for instructions, you anticipate needs and act.Tech-savvy and comfortable working with Google Calendar, Gmail, Google Docs, Notion, messengers, and other productivity tools.Nice to HaveExperience supporting founders, CEOs, or entrepreneurs.Experience with Spanish bureaucracy and Extranjería.Experience with travel planning and relocation support.Experience hiring or coordinating household staff.Catalanlanguage skills.Driver’s license.Our BenefitsTime-off Policy - unlimited Out of office daysRemote or Hybrid work. The choice is yours!Wellness compensationsPsychologists compensationLanguage courses compensationCo-working compensationHealth insurance100% Sick Leave CompensationTeam buildings and offsites (Spain, Italy, Poland, Portugal and others)MerchSpecial Occasions PresentsTake a look at our Instagram to get a feel for our team and culture#J-18808-Ljbffr
