Descripción de la oferta
People & Workplace Coordinator
The People' & Workplace Coordinator ensures the smooth day‑to‑day functioning of the office while supporting employees with operational needs and assisting the People function in delivering a strong onboarding and workplace experience. This role allows the People function to remain focused on strategic priorities while ensuring employees have immediate support for day'to'day needs.
Role Purpose
This role focuses on operational support across three areas: workplace, employee experience, and People Operations support.
Key Responsibilities
Office & Workplace Management
Act as the primary point of contact for the Barcelona office and coworking provider.
Serve as the communication bridge between employees and the coworking provider.
Coordinate with the coworking provider on facilities and incidents.
Coordinate the day‑to‑day office environment.
Ensure office supplies, equipment, and materials are stocked and organized.
Support office logistics and purchases outside the coworking scope.
Ensure the workspace remains functional, organized, and welcoming.
Support international office expansions (NYC HQ, Argentina, Toronto, etc.).
Employee Experience & Office Engagement
Support the creation of a positive and collaborative office environment.
Organize office events and internal gatherings.
Support quarterly team budgets for Team Buildings.
Propose activities that encourage team bonding and engagement.
Coordinate team lunches, celebrations, and office initiatives.
Keep track of organized employee milestones during the 1st and 5th anniversaries.
Act as a go-to person for employees in the office when operational needs arise.
Employee Operational Support
Serve as the first point of contact for everyday employee operational requests.
Examples include:
Travel coordination and bookings.
Meal arrangements or office logistics.
Resolving office‑related issues (equipment, workspace needs).
Supporting employees with practical day‑to‑day needs.
Onboarding support (see below).
Onboarding Support
Partner with the People function to ensure smooth onboarding experiences.
Prepare workstations and office access.
Coordinate with IT to ensure laptops and equipment are ready.
Prepare welcome materials and swag for new hires.
Support logistics for employees' first day in the office.
Executive Support (3h/day)
Provide support to the Co‑Founder.
Travel coordination.
Booking logistics and reservations.
Administrative support for occasional requests.
Benefits
Competitive compensation including equity package.
Competitive vacation policy.
Access to Meditopia.
Hybrid working model and flexible working hours.
Personal development including language courses.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.
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