Descripción de la oferta
Corporate Assistant Manager
Location: Valencia
Department: Corporate SolutionsLevel: Assistant Vice President 3Employment Type: Full time Permanent
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross‑jurisdictional services. With our clients at the heart of everything we do, our hard‑working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience, give you the support to be at the top of your game, and offer the freedom to be a positive disrupter and turn big ideas into bold, industry‑changing realities.
Role summary
Join our team as a Corporate Assistant Manager within Apex Corporate Solutions. We’re looking for a detail‑oriented and proactive professional to play a key role in managing corporate governance and supporting high‑level decision‑making processes. In this role, you’ll collaborate with talented colleagues to deliver a wide range of administrative, compliance and regulatory services for the Netherlands jurisdiction, supporting clients and their managers. This is an exciting opportunity to combine leadership, governance expertise and client interaction in a dynamic, international environment.
Key responsibilities
Leadership & Team Support
Guide and mentor junior colleagues, ensuring smooth day‑to‑day operations and fostering a collaborative team environment.
Corporate Governance & Meeting Management
Provide comprehensive support for board, committee and shareholder meetings, including preparing high‑quality meeting packs.
Coordinate with stakeholders to ensure all documents are accurate, complete and properly approved.
Manage convening notices, agendas, proxies and attendance lists in line with corporate and regulatory requirements.
Attend meetings to deliver real‑time Company Secretary (CoSec) support.
Draft and review meeting minutes, track action points and ensure timely execution and finalisation.
Continuity & Follow‑Up
Maintain seamless continuity between meetings by liaising with relevant parties and ensuring decisions are implemented as recorded in minutes.
Corporate Documentation & Compliance
Prepare statutory documents such as articles of association/incorporation and maintain accurate records with the Chamber of Commerce.
Handle corporate, regulatory, tax filings, annual financial statements, fund capital calls/distributions, audits and AML/KYC or AML/CFT processes.
Conduct screenings in World‑Check and Reliant, prepare BRC forms and manage bank account openings.
Draft shareholder resolutions and manage documentation for company incorporations and liquidations.
Client Interaction & Governance
Maintain daily client communication and proactively identify governance issues before they arise.
Support fund administration and CoSec tasks, including organising files, emails and preparing documents.
Process Improvement
Develop and implement standardised documentation, processes and procedures.
Deliver accurate and timely information to stakeholders, meeting agreed deadlines.
Skills / experience
Education
Bachelor’s degree in law or a related field.
Language Proficiency
Fluent in English (C1/C2 level required).
Dutch language skills are a strong plus.
Professional Background
2–5 years of post‑qualification experience as a paralegal, ideally within legal, financial or corporate administration environments.
Technical Expertise
Strong drafting skills for agendas, resolutions, minutes, reports, agreements and other corporate documents.
Solid working knowledge of MS Word, Excel, Outlook and ability to quickly learn new systems.
Governance & Compliance
Experience with minute‑taking in corporate or legal settings.
Familiarity with regulatory filings, AML/KYC processes and corporate governance best practices.
Core Competencies
Exceptional attention to detail and accuracy in documentation and correspondence.
Excellent time management and multitasking skills; ability to work under pressure and meet tight deadlines.
What you will get in return
Private health insurance.
Performance bonus.
Award system.
27 working days holiday plus public holidays.
Opportunities for professional development.
Professional Development (CPD) and Study Guidance programmes.
Positive and hospitable work environment.
Opportunity to work with a diverse, agile and global team.
Exposure to all aspects of the business and cross‑jurisdiction.
A genuinely unique opportunity to be part of an expanding large global business + more.
At Apex Group, we are committed to creating a diverse and inclusive workplace. In Spain, this includes our obligation under the LGD to ensure that people with disabilities are represented within our teams. If you have a recognised disability (≥33%), we welcome your application and will provide reasonable adjustments throughout the recruitment process.
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
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