Descripción de la oferta
Job Summary
Working directly with IA-TC COO, VPs, and with the Digital VP, this role provides day-to-day executive support to enable effective leadership operations. The Executive Assistant is responsible for managing complex agendas, coordinating travel arrangements, organizing site-level events, and delivering comprehensive adminitrative support in a fast-paced, matrix environment.
The role requires strong organizational skills, confidentiality, discretion, and the ability to anticipate and respond proactively to evolving business needs. All activities are carried out in compliance with internal standards and processes, while consistently demonstrating alignment with Werfen’s values and purpose, with a strong emphasis on integrity, honesty, and professionalism.
Key Accountabilities
Executive Administrative Support:
Provide efficient administrative support to the IA-TC COO, VPs and Digital VP, ensuring day to day operations.
Manage administrative processes and implement organizational tools to improve efficieny and compliance.
Agenda, Meetings and Communication:
Proactively manage complex calendars, schedule meetings, and coordinate logistics, including video conferences and meeting rooms.
Act as a liaison between different departments and stakeholders to ensure effective communcation for meetings, events, and travel.
Screen incoming calls and manage communications with professionalism and discretion.
Travel and Expense Management:
Coordinate complex travel arrangements for COO and VPs, including visas and related documentation.
Manage expense reports in line with company policies and timelines.
Financial and Invoice Support:
~ Create and follow up on purchase orders and invoices related to COO and VPs projects and team activities.
Visitor and Stakeholder Management:
~ Greet and coordinate visitors, ensuring a profesional and welcoming experience aligned with Werfen standards.
Event and Site Logistics Management:
Support the organization of site-level events, including annual meetings and town halls.
Coordinate auditorium and town hall logistics, ensuring execution and stakeholder alignment.
Provide logistical support for subsidiary and cross-site meetings held at the Immunoassay Technology Center.
Networking/Key relationships
Immunoassay Leadership Team
COO
VP QRA
VP Operations
VP Finance
VP People Function
VP Sales & Marketing
VP Digital Solutions
Minimum Knowledge & Experience required for the position:
Education:
Bachelor’s degree in a discipline related to the field.
Additional studies in secretarial training will be valued.
Experience :
~ Minimum experience of at least 5 years in a similar role within a multinational site environment.
Additional Skills/Knowledge:
Software: Fluency in Office tools (Excel & Word). Valuable knowledge of SAP and Concur.
Language: Fluency in Spanish or Catalan. Advanced Knowledge of English (reading and speaking).
Skills & Capabilities:
Proactivity and anticipation of needs.
Flexibility and adaptability to a fast-changing environment.
Critical thinking and business curiosity.
Strong communication skills.
Collaborative mindset and team-building capability.
Excellent prioritization, planning, and organization skills, with a focus on maximizing efficiency.
High level of discretion, integrity and professionalism.
Reflects values of Werfen in the quality of work and working relationship.
Travel requirements:
~ Not required.
