Descripción de la oferta
Executive Assistant Summary Location: Barcelona (Hybrid) Salary: Negotiable About the Client We are partnering with a leading global provider of technology solutions to the air cargo and aviation industry. The organisation delivers mission-critical platforms used by airlines, airports, ground handlers, freight forwarders, and logistics providers worldwide to manage cargo operations, distribution, customs compliance, and business processes. With a strong international presence and a reputation for innovation, the company is investing heavily in the modernisation of its technology platforms, data capabilities, and digital services to support the future growth of the global air cargo ecosystem. About the Role The Executive Assistant to the CEO provides high-level strategic and administrative support, ensuring the efficient management of the CEO’s priorities, communications, and engagements. This role acts as a trusted partner to the CEO, supporting decision-making, enabling effective execution of strategic initiatives, and ensuring seamless coordination across the leadership team) in coordination with Chief of Staff and stakeholders. Key Duties: Executive & Strategic Support • Manage and prioritize the CEO’s agenda, ensuring alignment with strategic priorities and business objectives • Prepare high-quality briefing materials, presentations, and executive summaries for internal and external engagements • Support CEO in tracking key initiatives, actions, and follow-ups Stakeholder & Communication Management • Act as a central coordination point between the CEO and key internal/external stakeholders • Draft and review executive communications on behalf of the CEO • Coordinate to move items forward and ensure timely, professional follow up • Ensure clear, consistent, and professional communication across all interactions Meeting & Governance Support • Plan and coordinate executive meetings, including Board-related activities • Prepare agendas, collect inputs, and ensure timely distribution of materials • Act as a gate keeper, protecting CEO time, resolving scheduling conflict proactively • Track decisions, actions, and ensure follow-through on commitments • Make sure CEO is prepared for each engagement, with the right materials and context in advance Operational Excellence & Administration • Ensure smooth day-to-day operations of the CEO office • Drive efficiency and structure in executive processes and ways of working • Manage approvals, expenses and administrative processes for the CEO office • Maintain accurate and confidential records, documents and filing Information & Data Management • Collect, synthesize, and present information from multiple sources to support decision-making • Maintain accurate and confidential records, documents, and reporting • Provide insights and analysis on business topics as required • Handle all information with absolute discretion and confidentiality Events & Logistics • Coordinate complex international travel, meetings, and executive events • Anticipate and resolve travel disruptions quickly and calmly • Manage logistics for high-level internal and external interactions What we are looking for Education & Qualifications • Bachelor’s degree or equivalent experience Experience • 5–8 years’ experience supporting senior executives (CEO/ExCom level) • Proven experience in a fast-paced, international business environment • Experience working in matrix organizations and managing senior stakeholders Knowledge & Skills • Strong business acumen and understanding of executive-level priorities • Excellent communication and stakeholder management skills • Ability to synthesize complex information into clear insights • Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams) • High level of discretion and confidentiality • Strong organizational and prioritization skills Professional Competencies • Executive Communication • Stakeholder Management • Planning & Prioritization • Problem Solving & Judgment • Attention to Detail • Proactivity & Ownership Core Competencies • Results Orientation • Impact & Influence • Communication • Customer Focus • Creating & Innovating • Teamwork • Leading Execution
