Descripción de la oferta
To be considered, please submit your CV in English. The interview process will be conducted in English. We are looking for a candidate who can speak/read/write in English and Spanish. The working hours for this role are Monday - Thursday: 9:30 AM - 6:30 PMFriday: 9:30 AM - 5:00 PMWe are Worthy & Circa Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology, and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels.We are a group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do.The Administrative Assistant will assist the administrative staff with clerical and reception duties. This is an exciting opportunity to gain experience in the luxury goods industry while utilizing your administrative background. What You’ll DoCreate/manage client appointments for both database and office calendarReport daily activity reports and check register and other reports as assignedClerical purchasing duties which include but are not limited to: recording data in proprietary company software and excel spreadsheets, scanning documents, invoice collection and preparationAccurately prepare items for shipment which includes but is not limited to: labeling, recording images for digital library, stocking into the system, invoicing, and processing inbound and outbound shipmentsAdministrative accounting responsibilities which includes but is not limited to: updating and sending check register/bank balance, filing invoices, setting up payment calendar, tax filing, preparing/sending monthly accounting reportsOrder office supplies, restock as necessary, open/close office and elevatorsAssist with Marketing dutiesAssist with reception duties which includes but is not limited to greeting clients, preparing police reports digitally and by hand, and recording client ID and jewelry imagesRespond to client emails and phone callsCreate new client vendors, documentation on a daily basis in compliance with directivesAccompany Buyers at buying events out of town which requires light travel that the company will pay for. May occur 1-2 times per month.Who You Are A strong, and kind communicator with professional direct verbal & written skillsAbility to work cross functionally with different teams and company stakeholdersHighly organized with the ability adapt to changing business needs and ability to manage multiple moving partsSelf-motivated and results-oriented, strategic thinker with an ability to learn and contributeMethodic, organized, and proactiveAbility to travel 1-2x a month to accompany Buyers at buying events out of townWhat You Have5 years experience in a fast paced, deadline oriented environment3-5 years of administrative experience requiredLuxury Goods industry background preferredExcellent interpersonal skills with the ability to cultivate good working relationships both internally and externallyExperience in export/international shipments preferredStrong analytical and organizational skills with knowledge of Microsoft office and other relevant applications. ERP and CRM experience a plusMust speak, read, and write English as well as Spanish, interview will be in EnglishWhat We’ll Give YouA supportive, inclusive culture in an organization that values your contributionsOpportunities for personal and professional growth through work experience and mentorship
