Descripción de la oferta
Aquila Capital offers compelling investment opportunities that drive global decarbonisation. Specialising in clean energy, green infrastructure and sustainable real estate, we are providing tailored fund vehicles and investment solutions with a focus on sustainability and aim to become one of the leading asset managers for sustainable investment strategies in Europe with a global reach.¿Es este su próximo empleo? Descúbralo leyendo la descripción completa a continuación y no dude en enviar su candidatura.For our office inMadridwe are searching for anAdmin Support (COO) (m/f/d)Role OverviewWe are seeking a highly organized and proactive Administrative & documentation coordinator to provide comprehensive administrative and documentation support to a team of approximately 30 professionals. This role requires a hands‑on, detail‑oriented individual capable of managing documentation processes, supporting transactions, and ensuring smooth day‑to‑day operations.Key ResponsibilitiesDocumentation & records coordinationEnsure the proper organization, filing, and accessibility of all corporate documentation (both physical and digital).Maintain structured and up‑to‑date document repositories, ensuring consistency and compliance with internal standards.Support the maintenance and continuous updating of corporate databases.Transactional & documentation supportProvide administrative coordination in transactions with third parties (e.g., acquisitions, financings, corporate changes), ensuring a smooth and efficient document flow.Prepare, organise, and manage documentation required for due diligence processes.Act as a central point of coordination between internal teams and external stakeholders to ensure timely and accurate exchange of documentation.Document execution managementManage the end‑to‑end document signature process, including both physical signatures (providing and coordinating documents with signatories) and digital execution via tools such as DocuSign.Prepare and manage signature packages, including the creation and monitoring of DocuSign envelopes.Track signature status, follow up with signatories, and ensure timely completion of the execution process.Ensure all executed contracts are properly recorded, stored in the document management system, and easily retrievable.Administrative & team supportProvide day‑to‑day administrative support to a team of approximately 30 professionals.Manage general administrative tasks, including scheduling, meeting coordination, and internal communications.Support office‑related matters, acting as a point of contact for internal teams and external service providers when needed.Your ProfileProven experience in administrative, legal support, or documentation management roles.Strong organisational skills with the ability to manage multiple priorities independently.High attention to detail and accuracy in document handling.Experience with document management systems and databases is a plus.Familiarity with legal documentation and corporate structures is desirable.Strong communication skills in Spanish and English (German language skills are a plus). xcskxlj Proactive, reliable, and able to work autonomously in a fast‑paced environment.#J-18808-Ljbffr
