Descripción de la oferta
Job description
At Drumelia, everything that happens in sales, marketing, and client service depends on strong organisation behind the scenes. In a fast‑moving luxury real estate environment, precision, structure, and coordination are what allow the team to perform at the highest level.
We are looking for an Admin Coordinator who thrives in a dynamic, high‑standards environment and wants to build a career in operations, coordination, and business support within a leading luxury real estate agency on the Costa del Sol.
This role is ideal for someone who may have an interest in real estate but is more motivated by organisation, structure, systems, and process than a sales career. You will play a central role in ensuring that everything runs smoothly across the business, supporting multiple teams and acting as a key point of coordination.
The Role
You will work closely with our Sales team, Sales Manager, Marketing team, and wider operations staff to ensure that all processes, documentation, and coordination tasks are executed accurately and on time.
You will gain deep exposure to how a high‑performing luxury real estate agency operates, including listings, client processes, marketing coordination, and internal operations. For the right person, this role is a strong foundation for long‑term development in operations, office management, or project coordination within Drumelia.
Key Responsibilities
Supporting the sales and operations teams in the coordination of daily workflows
Managing and maintaining CRM data, property records, and client information with accuracy
Handling incoming and outgoing communications, ensuring timely and professional responses
Coordinating schedules, meetings, and internal processes across multiple teams
Assisting with the preparation and management of contracts, documents, and transaction files
Monitoring task progress and ensuring deadlines are met across departments
Supporting listing coordination, including data accuracy and marketing preparation
Liaising between sales, marketing, and administration teams to ensure alignment
Assisting with general office operations and administrative tasks
Ensuring internal systems and processes are followed consistently and efficiently
Requirements
Minimum 3 years of professional experience in administration, coordination, operations, or similar roles
Strong organisational skills and attention to detail
Comfortable managing multiple tasks and priorities in a fast‑paced environment
Excellent written and verbal communication skills
Fluent in English and Spanish; additional languages are an advantage
Confident using CRM systems and standard office tools (Microsoft Office, Google Workspace)
Valid driving licence and own vehicle
Professional attitude, reliability, and consistency in execution
Full‑time availability and commitment to a long‑term role
We are looking for someone who wants to build a long‑term career in operations and business coordination within Drumelia. If you are looking for a purely routine administrative job with limited responsibility, this is not the right fit.
What We Offer
A structured role within one of the leading luxury real estate agencies on the Costa del Sol, with over 20 years of market leadership
Full exposure to how a high‑performing real‑estate business operates across sales, marketing, and operations
Continuous learning and development in a professional, high‑standards environment
The opportunity to build a career in operations, coordination, or management support
A performance‑driven culture where responsibility and growth are earned
Clear progression opportunities for those who demonstrate consistency, initiative, and reliability
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